• Does anybody help me understand SAP licenses? Is it considered as concurrent users login in SAP system at given time or; Total No of users/logon created using SU01 irrespective whether user has login or not. What about users deleted? Are they included in licensed users or not? The SAP Licensing policy depends on the License type i.e.
• What is this audit? The SAP User License Audit is a yearly process that all customers are contractually obligated to perform for SAP. This process lists the number of users actively using the system and compares those results to the number of licenses the customer has purchased. As with any yearly task comes extra work.
• There are mandatory items needs to be procured when purchasing SAP license for the first time namely user & database licenses. There are 17 types of user licenses in ECC, with prices ranging from USD 60 to USD 9,000. With a clear understanding of the license usage, customers will be able to size their requirement accurately.
• SAP User License Tables. Tables for Additional Data per User, SAP System User Type Texts, System-Specific User Classification (License-Related), and more. See the complete list of Tables for User License.
• The main license metric for SAP applications is based on named users There are different varieties of ‘named user’ licenses for customers to purchase from SAP, including professional, limited professional, and employee, which we’ll explain later in this guide.

• Sap User License Data Table
• Sap User License Types Table
• Sap User License Measurement

Due to the increase in Digital Business and Transformation, SAP recently revamped its Licensing model to bring in more transparency for customers to help them consume and use the SAP applications optimally and also to reduce the anxiety levels around the issue of SAP indirect access.

It majorly classifies itself in – Direct Access / Indirect Access

Direct (Named User / Package / Database) License – This has been the traditional licensing model followed by the customer’s so far. With the shift from SAP ECC to SAP S/4 HANA there has been an impact of functionality wise purchase of licenses (Packaged License – priced by business metrics). The functionalities which were directly available in SAP ERP system (some post activation) are not completely accessible in S/4HANA. Hence we now have to understand it in more detail the implications and different options of purchasing the various SAP licenses required for the Business.

SAP S/4HANA Simplification List gives you a basic understanding on License impact, eg – SAP S/4HANA leverages MDG-S for supplier distribution. The MDG-S license is not part of the SAP S/4HANA license.

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Indirect License – SAP systems data accessed via IoT, 3rd party applications or other digital access based on transactions/documents processed by the system itself. SAP identified nine document types that represent system generated records of commonly valued business outcomes from the Digital Core which will be part of the license, for any other document types there shall be no additional charge

Most “classic” SAP customers fall into the first category. User licenses such as “Professional,” “Limited Professional” and “Employee” are defined as global licenses for a suite of products like SAP ERP, SAP CRM, SAP BI (Business Data Warehouse), SAP APO and more.

Options for existing ERP Customers

Sap User License Data Table

As per the new model Document Licenses is required when indirect access triggers the creation of certain sales or invoicing related documents. For more details – SAP ERP Pricing for the Digital Age: Addressing Indirect/Digital Access

SAP also separated License Sales from Audit and Compliance which will help the customers to separate their ongoing SAP usage commercials with the new requirements (i.e new software package purchase).

There are certain License Audit Tools already available for use of the customers (License Audit Workbench / Measurement Program (transaction USMM) for measuring users and engines)

Sap User License Types Table

Regards,

Sap User License Measurement

Rupali S